Neighbor Notification System
Proactively engage with neighbors before submitting your planning application. Reduce objections and turn potential opponents into supporters.
Why Neighbor Engagement Matters
❌ Without Neighbor Engagement
- •Neighbors surprised by formal council letters
- •Fear and assumptions lead to objections
- •Application referred to committee
- •Delays and potential refusal
- •Damaged relationships for years
✅ With Neighbor Engagement
- •Neighbors feel respected and informed
- •Concerns addressed before submission
- •Delegated officer approval more likely
- •Faster decision times
- •Good community relationships maintained
Notification Templates
Initial Introduction Letter
Introduce yourself and explain your planned development
Detailed Plans Sharing
Share drawings and answer questions
Thank You & Update
Thank neighbors and provide timeline
Completion Notice
Let neighbors know work is finishing
Top Reasons Neighbors Object
Understanding common concerns helps you address them proactively in your neighbor communications.
Loss of Light
How to address: Commission a daylight/sunlight report. Share 45-degree rule compliance.
Overlooking
How to address: Show window positions and screening measures. Offer obscured glazing.
Noise Disruption
How to address: Share construction management plan with work hours and dust control.
Size/Scale
How to address: Reference similar approved extensions on the street.
Parking Impact
How to address: Provide parking survey and construction vehicle plan.
Success Stories
Rear Extension + Basement
“Early engagement turned potential objectors into supporters.”
Loft Conversion with Dormer
“Sharing our plans early helped neighbors understand the minimal impact.”
Double Storey Rear
“We modified our design based on feedback, reducing overlooking concerns.”
Recommended Engagement Timeline
6 Weeks Before Submission
Send initial introduction letter. Explain who you are and what you're planning. Offer to discuss informally.
4 Weeks Before Submission
Share draft drawings with affected neighbors. Host a coffee morning or drop-in session to answer questions.
2 Weeks Before Submission
Address any concerns raised. Consider design amendments if reasonable. Thank neighbors for their input.
At Submission
Let neighbors know you've submitted. Provide application reference number. Share construction management plan if work is approved.
Start Your Neighbor Notification Campaign
We'll identify all affected neighbors and generate customized notification letters.
Check Your Property